ARTICLE
I - MEETINGS AND VOTING
SECTION 1 - The Board of
Directors shall hold a closing meeting within one month after closing
ceremonies.
SECTION 2 - The membership of
the League shall hold an annual meeting within three months after the closing
meeting. Notice of time and place of this annual meeting shall be made
known to the membership of the League through publication and/or individual
mailings, not less than 5 days prior to the date of the meeting. All currently
vacant positions on the Board of Directors shall be open to the membership of
the league.
SECTION 3 - Beginning no later
than October 1
st the Board of Directors shall regularly meet a
minimum of once a month through the duration of the season concluding with
closing ceremonies.
SECTION 4 - Special
meetings of the League membership may be called by the President, or by a
majority vote of the Board of Directors, or upon written request to the
Secretary by not less than seven (7) members of the League. Notice of
time and place of special meetings of the League membership shall be made known
to the membership not less than five (5) days prior to the date of the meeting.
SECTION 5 - At each annual or
special meeting of the League every Board member present shall be entitled to
vote (excluding members at large). There shall be no proxy voting.
A majority vote of the Board of Directors shall be required for election and
questions brought to a vote.
SECTION 6 - At any regularly
scheduled meeting of the League no less than seven (7) members eligible to vote
shall be required to constitute a quorum for the transaction of business.
SECTION 7 - At any annual or
special meeting of the League the presence of not less than seven (7) members
eligible to vote shall be required to constitute a quorum for the transaction
of business.
ARTICLE
II - ELECTION OF BOARD MEMBERS
SECTION 1 - In order to be
eligible to be elected and serve on the Board of Directors (Executive and or
Auxiliary) BIG BEAR YOUTH BASEBALL & SOFTBALL, A current Board member must
make a motion to nominate a candidate and said candidate must receive a
majority vote of the current Board of Directors
SECTION 2 - The term of office
for all elected Executive Board of Director members shall be two (2) years with
the term of office beginning the day after the annual meeting.
SECTION 3 - The term of office
for all elected Auxiliary Board positions shall be for one year ending with the
following annual meeting.
SECTION 4 - To maintain
consistency, beginning with the 2014 season, one-half of the Board of Directors
will come up for election every year. For 2014, President, Secretary,
Pony/14U Player Agent, Mustang/10U Player Agent and Shetland/Mini Player Agent
will be up for vote. For 2015, V.P., Treasurer, Chief Umpire, Bronco/12U
Player Agent and Pinto/8U Player Agent will be up for vote. Positions and
voting will continue annually there after.
SECTION 5 - In the event of the
death, resignation, or inability to perform the duties of office for any
reason, or any officer, the Board of Directors, by a majority vote of those
present, and eligible to vote, shall be empowered to select a replacement for
such officer, who shall serve until the following annual meeting.
SECTION 6 - Any vacant
Executive Board Member position will only be appointed for the remainder of
such term as to maintain consistency of elections.
ARTICLE
III - BOARD OF DIRECTORS (EXECUTIVE BOARD)
SECTION 1 - The Executive Board
shall include the President, Vice-President, Secretary, Treasurer, Player
Agents and the Chief Umpire.
SECTION 2 - The Board of
Directors shall meet on a monthly basis at such time and place determined by
the President. Special meetings of the Board may be called by the
President, or by the Secretary, upon receipt of the written request of at least
three members of the Executive Board.
SECTION 3 - The Board of
Directors shall have the authority to suspend, discharge, or otherwise
discipline any member, manager, coach, player, league official, umpire, parent,
guardian or other person whose conduct is detrimental to the best interests of
the league.
SECTION 4 - Any adult (person
18 years of age or older) who is suspended, removed or otherwise disciplined by
the Board of Directors shall have the right to appeal such action before the
Disciplinary Board at the regular or special meeting called for that purpose.
SECTION 5 - The President
shall, upon evidence of misconduct of any player, notify the manager of the
team of which the player is a member and the parents of any such player who is
less than eighteen (18) years of age, within seventy-two (72) hours of the
act. The manager shall appear with the player before the League
Player Agents and at least three other members of the Board of Directors, for
consideration of appropriate action. The player's parents must attend
such meeting.
SECTION 6 - The President shall
not manage a team in any division of the League.
ARTICLE
IV - BOARD OF DIRECTORS (AUXILIARY BOARD)
SECTION 1 - The Auxiliary Board
shall include, Head Team Mom, Registrar, Equipment Manager, Head of Fields,
Uniforms, Trophies, Sponsors, Fundraising, Members at Large, Website and
Pictures.
SECTION 2 - All activities of
the Auxiliary Board members are subject to the approval of the Board of
Directors.
SECTION 3 - The term of office
for all Auxiliary Board members shall end at each annual meeting.
ARTICLE
V - DUTIES OF EXECUTIVE BOARD
OFFICERS
SECTION 1 - The President shall
preside at all meetings of the League membership and at all meetings of the
Board of Directors; shall serve as the Chief Executive Officer of the League;
shall be an ex-official member of all standing and special committees and shall
perform such other duties as are normally associated with the office of
President.
SECTION 2 - The Vice President
shall perform such duties as may be assigned by the President; shall otherwise
assist the President in the performance of the President's duties and shall
preside at meetings in the absence of the President.
SECTION 3 - The Secretary shall
have custody of the Constitution and Bylaws, and all other records of the
League; shall notify each Board member to any and all meetings called for by
the League; shall keep an accurate record of the meetings and other activities
of the League and the Board of Directors; shall be responsible for all
correspondence on behalf of the League and shall transmit all records and
correspondence to any person elected to succeed him or her in that office.
SECTION 4 - The Treasurer shall
receive and disburse all funds with the approval of the Board of Directors;
shall keep an accurate account of all funds received and disbursed for the
League ; shall submit a financial report at all regular meetings and at such other
times as may be requested by the President; shall compile an annual report of
League finances; shall provide the books of the League and such other
documentation as requested for the annual audit and shall transmit all
financial records to any person elected to succeed him or her in that office.
SECTION 5 - The Player Agents
shall supervise the annual registration of the player candidates, evaluations
sessions and distribution of players among League teams and shall maintain any
listing of eligible players not assigned to teams who may be available as
replacement players. Shall maintain any listing of eligible volunteers that
have been approved for background checks.
SECTION 6 - The Chief Umpire
shall be charged with obtaining suitable umpires for the league as directed by
the Board of Directors, shall consider all complaints relative to umpires and
make suitable recommendations to the Board of Directors and the disciplinary
board.
ARTICLE
VI - FINANCIAL POLICY
SECTION 1 - The Board of
Directors shall decide all matters pertaining to the finances of the league,
bearing the responsibility to conduct the financial affairs of the league in a
sound business-like manner.
SECTION 2 - To equalize the
benefits of the League for all participating teams, solicitation of funds shall
be for the treasury of the League and contributions to individuals or teams
shall be discouraged.
SECTION 3 - The Board of
Directors shall institute policy relative to the preparation and acceptance of
an annual budget, and periodic and annual presentation of financial reports,
and an annual audit of the books of the league.
SECTION 4 - Any League expense
over the amount of $250.00 shall require either the approval of the Board of
Directors or the Full membership of the League.
ARTICLE
VII MANAGER, COACH AND UMPIRE SELECTION
SECTION 1 - All volunteers, to
include anyone who officially works in direct contact with the players, are
subject to background checks. This includes, but is not limited to: Board
Members, Managers, Coaches, Team Parents and Umpires. The Board of Directors shall review the
qualifications of all persons who wish to participate in the league. Candidates
are subject to review of past behavior and conduct from previous seasons. All
persons new to the league must be nominated by a current board member.
Selection of candidates shall be subject to the approval of the majority of the
Board of Directors.
ARTICLE
VIII - ROBERTS RULES
SECTION 1 - The rules contained
in the most current edition of 'Roberts Rules of Order' shall govern all League
meeting in all cases in which they are applicable and not inconsistent with
these Bylaws and any special rules of order the League shall adopt.
(While Roberts Rules are a recognized format for settling procedural matters,
they are written for a more formal type of meeting than that associated with
this type of organization. Meetings should not be bogged down with
constant references to Roberts Rules where no serious challenge to procedure is
made).
ARTICLE
IX - AMENDMENTS
SECTION 1 - These Bylaws may be
amended by a two-thirds majority vote of the Board of Directors at the annual
meeting or a special meeting called for that purpose provided notification to
the membership is not less than 10 days prior to the date of such
meeting.
SECTION 2 - The Full Board may
amend the Bylaws if 75 percent are present with a minimum of seven (7) members.
ARTICLE
X - PLAYER DRAFT
SECTION 1 - Managers can only
manage one team.
SECTION 2 - All Managers must
be selected and approved by the Board of Directors prior to the draft of that
division.
SECTION 3 - All players must
participate in one of two mandatory evaluations.
SECTION 4 - Player Agents are
in charge of the draft and assist managers in the selection of their teams.
SECTION 5 - Each player drafted
shall remain a member of that team for the balance of his eligibility unless
traded or released.
SECTION 6 - Any trades MUST be
approved by the Board of Directors, Player Agent and ALL managers seven days
prior to opening day.