Bylaws


ARTICLE I - MEETINGS AND VOTING

SECTION 1 - The Board of Directors shall hold a closing meeting within one month after closing ceremonies. 

SECTION 2 - The membership of the League shall hold an annual meeting within three months after the closing meeting.  Notice of time and place of this annual meeting shall be made known to the membership of the League through publication and/or individual mailings, not less than 5 days prior to the date of the meeting. All currently vacant positions on the Board of Directors shall be open to the membership of the league.

SECTION 3 - Beginning no later than October 1 st the Board of Directors shall regularly meet a minimum of once a month through the duration of the season concluding with closing ceremonies.  

SECTION  4 - Special meetings of the League membership may be called by the President, or by a majority vote of the Board of Directors, or upon written request to the Secretary by not less than seven (7) members of the League.  Notice of time and place of special meetings of the League membership shall be made known to the membership not less than five (5) days prior to the date of the meeting.

SECTION 5 - At each annual or special meeting of the League every Board member present shall be entitled to vote (excluding members at large).  There shall be no proxy voting.  A majority vote of the Board of Directors shall be required for election and questions brought to a vote.

SECTION 6 - At any regularly scheduled meeting of the League no less than seven (7) members eligible to vote shall be required to constitute a quorum for the transaction of business.

SECTION 7 - At any annual or special meeting of the League the presence of not less than seven (7) members eligible to vote shall be required to constitute a quorum for the transaction of business.


ARTICLE II - ELECTION OF BOARD MEMBERS

SECTION 1 - In order to be eligible to be elected and serve on the Board of Directors (Executive and or Auxiliary) BIG BEAR YOUTH BASEBALL & SOFTBALL, A current Board member must make a motion to nominate a candidate and said candidate must receive a majority vote of the current Board of Directors

SECTION 2 - The term of office for all elected Executive Board of Director members shall be two (2) years with the term of office beginning the day after the annual meeting.

SECTION 3 - The term of office for all elected Auxiliary Board positions shall be for one year ending with the following annual meeting.

SECTION 4 - To maintain consistency, beginning with the 2014 season, one-half of the Board of Directors will come up for election every year.  For 2014, President, Secretary, Pony/14U Player Agent, Mustang/10U Player Agent and Shetland/Mini Player Agent will be up for vote.  For 2015, V.P., Treasurer, Chief Umpire, Bronco/12U Player Agent and Pinto/8U Player Agent will be up for vote. Positions and voting will continue annually there after.

SECTION 5 - In the event of the death, resignation, or inability to perform the duties of office for any reason, or any officer, the Board of Directors, by a majority vote of those present, and eligible to vote, shall be empowered to select a replacement for such officer, who shall serve until the following annual meeting.

SECTION 6 - Any vacant Executive Board Member position will only be appointed for the remainder of such term as to maintain consistency of elections.


ARTICLE III - BOARD OF DIRECTORS (EXECUTIVE BOARD)

SECTION 1 - The Executive Board shall include the President, Vice-President, Secretary, Treasurer, Player Agents and the Chief Umpire.

SECTION 2 - The Board of Directors shall meet on a monthly basis at such time and place determined by the President.  Special meetings of the Board may be called by the President, or by the Secretary, upon receipt of the written request of at least three members of the Executive Board.

SECTION 3 - The Board of Directors shall have the authority to suspend, discharge, or otherwise discipline any member, manager, coach, player, league official, umpire, parent, guardian or other person whose conduct is detrimental to the best interests of the league. 

SECTION 4 - Any adult (person 18 years of age or older) who is suspended, removed or otherwise disciplined by the Board of Directors shall have the right to appeal such action before the Disciplinary Board at the regular or special meeting called for that purpose.

SECTION 5 - The President shall, upon evidence of misconduct of any player, notify the manager of the team of which the player is a member and the parents of any such player who is less than eighteen (18) years of age, within seventy-two (72) hours of the act.   The manager shall appear with the player before the League Player Agents and at least three other members of the Board of Directors, for consideration of appropriate action.  The player's parents must attend such meeting.

SECTION 6 - The President shall not manage a team in any division of the League.  


ARTICLE IV - BOARD OF DIRECTORS (AUXILIARY BOARD)

SECTION 1 - The Auxiliary Board shall include, Head Team Mom, Registrar, Equipment Manager, Head of Fields, Uniforms, Trophies, Sponsors, Fundraising, Members at Large, Website and Pictures.

SECTION 2 - All activities of the Auxiliary Board members are subject to the approval of the Board of Directors.

SECTION 3 - The term of office for all Auxiliary Board members shall end at each annual meeting. 


ARTICLE V - DUTIES OF EXECUTIVE BOARD  OFFICERS 

SECTION 1 - The President shall preside at all meetings of the League membership and at all meetings of the Board of Directors; shall serve as the Chief Executive Officer of the League; shall be an ex-official member of all standing and special committees and shall perform such other duties as are normally associated with the office of President.

SECTION 2 - The Vice President shall perform such duties as may be assigned by the President; shall otherwise assist the President in the performance of the President's duties and shall preside at meetings in the absence of the President.

SECTION 3 - The Secretary shall have custody of the Constitution and Bylaws, and all other records of the League; shall notify each Board member to any and all meetings called for by the League; shall keep an accurate record of the meetings and other activities of the League and the Board of Directors; shall be responsible for all correspondence on behalf of the League and shall transmit all records and correspondence to any person elected to succeed him or her in that office.

SECTION 4 - The Treasurer shall receive and disburse all funds with the approval of the Board of Directors; shall keep an accurate account of all funds received and disbursed for the League ; shall submit a financial report at all regular meetings and at such other times as may be requested by the President; shall compile an annual report of League finances; shall provide the books of the League and such other documentation as requested for the annual audit and shall transmit all financial records to any person elected to succeed him or her in that office.

SECTION 5 - The Player Agents shall supervise the annual registration of the player candidates, evaluations sessions and distribution of players among League teams and shall maintain any listing of eligible players not assigned to teams who may be available as replacement players. Shall maintain any listing of eligible volunteers that have been approved for background checks.

SECTION 6 - The Chief Umpire shall be charged with obtaining suitable umpires for the league as directed by the Board of Directors, shall consider all complaints relative to umpires and make suitable recommendations to the Board of Directors and the disciplinary board.


ARTICLE VI - FINANCIAL POLICY

SECTION 1 - The Board of Directors shall decide all matters pertaining to the finances of the league, bearing the responsibility to conduct the financial affairs of the league in a sound business-like manner.

SECTION 2 - To equalize the benefits of the League for all participating teams, solicitation of funds shall be for the treasury of the League and contributions to individuals or teams shall be discouraged.

SECTION 3 - The Board of Directors shall institute policy relative to the preparation and acceptance of an annual budget, and periodic and annual presentation of financial reports, and an annual audit of the books of the league.

SECTION 4 - Any League expense over the amount of $250.00 shall require either the approval of the Board of Directors or the Full membership of the League.


ARTICLE VII  MANAGER, COACH AND UMPIRE SELECTION

SECTION 1 - All volunteers, to include anyone who officially works in direct contact with the players, are subject to background checks. This includes, but is not limited to: Board Members, Managers, Coaches, Team Parents and Umpires.  The Board of Directors shall review the qualifications of all persons who wish to participate in the league. Candidates are subject to review of past behavior and conduct from previous seasons. All persons new to the league must be nominated by a current board member. Selection of candidates shall be subject to the approval of the majority of the Board of Directors.


ARTICLE VIII - ROBERTS RULES

SECTION 1 - The rules contained in the most current edition of 'Roberts Rules of Order' shall govern all League meeting in all cases in which they are applicable and not inconsistent with these Bylaws and any special rules of order the League shall adopt.  (While Roberts Rules are a recognized format for settling procedural matters, they are written for a more formal type of meeting than that associated with this type of organization.  Meetings should not be bogged down with constant references to Roberts Rules where no serious challenge to procedure is made).


ARTICLE IX - AMENDMENTS

SECTION 1 - These Bylaws may be amended by a two-thirds majority vote of the Board of Directors at the annual meeting or a special meeting called for that purpose provided notification to the membership is not less than 10 days prior to the date of such meeting. 

SECTION 2 - The Full Board may amend the Bylaws if 75 percent are present with a minimum of seven (7) members.


ARTICLE X - PLAYER DRAFT

SECTION 1 - Managers can only manage one team.

SECTION 2 - All Managers must be selected and approved by the Board of Directors prior to the draft of that division.

SECTION 3 - All players must participate in one of two mandatory evaluations.

SECTION 4 - Player Agents are in charge of the draft and assist managers in the selection of their teams.

SECTION 5 - Each player drafted shall remain a member of that team for the balance of his eligibility unless traded or released.

SECTION 6 - Any trades MUST be approved by the Board of Directors, Player Agent and ALL managers seven days prior to opening day. 



Send Your Feedback